Subcontractor paperwork, organized before it creates risk.
SubTrack Compliance helps small GCs clean up COIs, W-9s, lien waivers, licenses, expiration dates, and missing subcontractor documents through a hands-on 30-day paid pilot. No software rollout. No system change. Just organized files, a live tracker, and weekly visibility.
A practical review of your current paperwork process. No platform demo. No pressure to continue monthly.
Most small GCs are not missing effort. They are missing one reliable place to see the truth.
Subcontractor paperwork usually lives across inboxes, shared folders, spreadsheets, project managers, and one-off follow-ups. SubTrack Compliance turns that scattered process into an organized document structure with clear visibility into what is complete, missing, expired, or still waiting on a subcontractor.
The documents that keep subcontractor compliance from becoming a scramble.
Focused tracking for the paperwork small contractors deal with constantly, but rarely have time to maintain cleanly.
Certificate status, expiration dates, missing files, and renewal visibility.
Vendor tax documents organized and marked as received or outstanding.
Simple tracking for received, pending, and missing waiver items.
License files organized with expiration and renewal awareness.
A clear list of what needs to be collected from each subcontractor.
Professional follow-up support so open items do not stay buried.
A clear first month of cleanup, structure, and visibility.
The 30-day pilot is designed to produce a usable compliance tracker, organized folders, and a clear picture of what needs attention.
Current-state document cleanup
Existing subcontractor paperwork is reviewed, sorted, named, and organized into a cleaner folder structure.
Live compliance tracker
A practical tracker is created for COIs, W-9s, lien waivers, licenses, expiration dates, and document status.
Missing and expired item visibility
You receive a clear view of what is complete, what is missing, and what may need renewal or follow-up.
Subcontractor follow-up support
We help prepare and manage simple follow-ups so missing documents are no longer trapped in someone’s inbox.
Weekly compliance status report
A concise weekly report shows open items, completed items, expiring documents, and next follow-ups.
Simple enough to start without changing how your team works.
The pilot is designed for a busy contractor who needs the paperwork cleaned up, not a complicated implementation project.
Send your subcontractor list and existing files.
Share what you already have: folders, spreadsheets, email attachments, or a basic subcontractor list.
We organize the documents and build the tracker.
The current state of your paperwork is converted into a clean structure your team can actually use.
We flag what is missing, expired, or unclear.
You get visibility into the subcontractors that need attention and the documents that need follow-up.
We support follow-up and send weekly reports.
The process becomes easier to maintain because open items are visible, reviewed, and followed up consistently.
Start with a small paid pilot. Continue only if the system is useful.
The pilot gives you a low-risk way to see whether outsourced subcontractor document tracking is worth maintaining.
Cleanup Pilot
First 30 days. Organize current files, build tracker, identify gaps, and create weekly visibility.
Monthly Service
Ongoing tracking, expiration monitoring, document follow-ups, and weekly status reporting.
Larger GC Accounts
Starts at $1,000/month depending on subcontractor volume, number of projects, and workflow complexity.
This is not another construction platform to adopt.
Small GCs often do not need more software before the paperwork is cleaned up. They need someone to organize what already exists, maintain a reliable tracker, flag missing items, and keep the process moving. SubTrack Compliance is a hands-on service built around that reality.
For contractors who manage subs but do not have a dedicated compliance team.
Best suited for small general contractors and trade-focused teams that need structure without a heavy implementation.
Request a 10-minute compliance review.
Use the review to decide whether your subcontractor paperwork is worth cleaning up through the $300 pilot. No software demo. No obligation to continue monthly.